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Ukraine Grain Transportation System: Call for Feasibility Study Proposals

EIT Food is calling for Feasibility Study proposals for a functional and rapidly deployable grain transport system, meeting criteria specified by the Ukrainian Ministry of Agriculture.

Introduction

EIT Food is the world’s largest food innovation community, creating connections right across the food system. Supported by the European Union (EU), we invest in projects, organisations and individuals which share our goals for a healthy and sustainable food system.

We have built a unique not-for-profit business to carry out transformative programmes in skills, education, entrepreneurship, start-up investment and communications. We deliver these programmes in partnership with our members to create a culture and build a community which sees the long-term value in the food innovation we fund through open, competitive calls.

EIT Food has a strategic approach to systems change to create societal and economic impact. This is underpinned by a robust Theory of Change and a clear set of impact indicators and goals published in our Strategic Agenda 2021-27.

This call is to address one of the critical food issues facing Europe and many other countries today – the impact that the Russian invasion has had on grain exports from Ukraine. The Ukrainian Ministry of Agriculture has set a challenge to find ways to transport grain, for example through a long-distance pipeline, and we are seeking consortia to address this critical issue through a feasibility study.

Purpose of the Feasibility Study

The Ukrainian Ministry of Agriculture is seeking alternative ways, including an overland pipeline, to export large quantities of grain to mitigate their dependency on export by sea through ports affected by the Russian invasion.

To support this initiative, we are calling for proposals for a Feasibility Study for a functional and rapidly deployable grain transport system, meeting the following criteria, which have been specified by the Ukrainian government.

  1. Address the feasibility of long-distance grain transportation, over a minimum of 100km, up to 300-500km.
  2. The system should be capable of transporting not less than 2 million tons of grain per year.
  3. The system of transportation should have the possibility to scale over distance and transportation volume.
  4. Minimise degradation of the grain during transportation. The permissible change in the quality of cereals (as measured by nature of the grains, fragmentation, moisture content, and other quality indicators) after transportation should not be greater than 10% of the values of the quality indicators of the input material.
  5. For indications of the quality of the input material, general and special indications of the quality of corn and wheat grains are taken, as prescribed by the ISO on the crops.
  6. The speed of grain transportation in the system itself is not regulated.
  7. The technological method of transportation is not regulated, it can be both classic conveyor systems of various types (like lancet, and pneumatic systems with transportation of various forms: Dense phase conveying, semi-Dense phase conveying) and diluted phase (Dilute phase conveying) or vacuum, or others.

EIT Food launches call for proposals for feasibility study to address Ukraine grain exports

Matchmaking

We have set up a space on our community platform FoodHIVE for you to meet others interested in applying for this Call.

  1. If you have a FoodHIVE profile, follow this link to become a member of the dedicated Ukraine Grain group: https://eitfoodhive.eu/topics/35099/feed.
  2. If you don’t have profile yet, request one here: https://eitfoodhive.eu/signup.
    1. Select “Ukraine Grain Call” as the category in the motivation section.
    2. Receive an email to activate your account and create your profile.

Who can apply?

Funding for the Feasibility Study is available to all organisations, both EIT Food partners and new applicants, from Member States of the European Union (EU) and from Horizon Europe Associate Countries.

Please see guidelines for eligibility requirements.

EIT Food will perform a risk assessment of the consortia to evaluate political, economic, reputational and other risks.

Proposal Submission

The submission form can be found below. Here are examples of the submission form and the budget template.

Timeline

Action

Date

Call Open

7 November-6 January

Evaluation

9-13 January

Final Letters/Contracts

18-20 January

Feasibility Study deadline

30 April

Submission to Ukrainian Ministry of Agriculture

2 May

Call-specific requirements

Deliverables

A Feasibility Study must be submitted by 30 April 2023.

  • The Feasibility Study should describe the options explored and clearly address the design, build, usage, and maintenance challenges of the options. The study should also clearly state whether the options(s) evaluated could be implemented, outline expected costs and how these compare to other options, and the likely timeframe for implementation.
  • Consortia may choose to deliver a prototype/demonstration together with the Feasibility Study
  • If the Feasibility Study indicates that an option is viable, the consortium may be chosen by the Ukrainian Ministry of Agriculture to submit a full project/work plan proposal for continuation.
  • The format of the Feasibility Study is up to the consortium. It should follow best practice in engineering studies, show the methodology followed and research undertaken. It should present the stakeholders in the Ministry of Agriculture with a clear analysis which will enable them to decide on whether to progress to an implementation plan. It should at a minimum cover design, economic analysis, safety and the geopolitical, environmental and social elements that would affect the project.


EIT Funding Allocation

A maximum EIT Grant of 300.000 EUR is available to elaborate a feasibility study that will be presented to the Ukrainian Government. More than one feasibility study may be funded.

Applicants must provide a clear budget, detailing the amount that each consortia member will receive and what the funds allotted will be used for. We would subgrant to each participant within the consortia individually, based on the budget provided.

Eligibility of Expenditures

All costs need to comply with Horizon Europe regulations regarding the eligibility of expenses. Please refer to Article 6 of the Model Grant Agreement and the Annotated Model Grant Agreement.

Financial Sustainability

EIT Food has developed a Financial Sustainability strategy to enable EIT Food to gradually become financially independent from EIT funding.

In the event that the Feasibility Study leads to an implementation contract for one or more of the consortium members, the applicant agrees to involve EIT Food.

Intellectual Property Policy

EIT Food Intellectual Property's (IP) Policy (below) complies with Horizon Europe´s IP Policy, found in Article 16 of the Model Grant Agreement.

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