RFP – Event Management Services for EIT Food’s Employee Days Event 2026

Invitation to Provide a Proposal

This document and its appendices constitute an RFP (Request for Proposal) issued by EIT Food IVZW for a potential procurement of event management support services (via framework agreement) to organise EIT Food’s Employee Days event in 2026.

With this RFP, EIT Food provides information so that the tenderer understands EIT Food’s requirements and scope for the services intended to provide a suitable proposal.

The submitted tender should be precise, correct, and comprehensive so that EIT Food is able to have a clear understanding about the tenderer, their ways of working with clients, their suggested expertise and services, and their delivery capacity to make an informed decision.

We invite interested parties to send us a proposal covering the scope of work defined in this RFP.

The selected contractor will sign a one-year contract with EIT Food, with a possibility of extension of one year up to three times.

Geographic scope: To ensure an effective client-agency relationship, and because our teams and activities are based across Europe, we are looking for tenderers based in Europe.

The submission deadline is May 19th 2025, 10.00 am CET

The RFP process is now closed, and after careful consideration, EIT Food has decided not to move forward with awarding the tender to any of the bidders.