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Call for the provision of Event Services: EIT Food South

EIT Food is looking for an event agency that supports Spanish public events with the aim of enhancing EIT Food visibility and reaching specific objectives, such as programme participants, events’ attendants or so.
EIT Food South
Spain
Deadline: 28 February 2022

WHAT ARE WE LOOKING FOR?

EIT Food is looking for an event agency that supports Spanish public events with the aim of enhancing EIT Food visibility and reaching specific objectives, such as programme participants, events’ attendants or so.

The event management company will provide highly professional assitance in organising:

· Workshops

· Seminars

· Trainings

· Conferences

The above will require at least:

· Continuous coordination with the South Communication Manager and Team to support EIT Food to implement the communication strategy and better reach stakeholders.

· Definition (and revision) of KPIs for each event and Gantt chart to be elaborated and approved on an event basis with the EIT Food Communication Manager and the respective EIT Food Project Manager.

· Budget proposal per event

· Creative concept (decoration, signage, scenery), coordination and general assistance.

· Streaming.

· Venue.

· Coordinate with EIT Food South Communication Agency the design and production of graphic materials

· When requested, proposal of contents / speakers / dynamics and participation techniques for the attending public, in close coordination with EIT Food.

· When requested, presenter-Moderator.

· Prepare scripts and rundowns for the presenter/technical team in collaboration with EIT Food.

· Dissemination and promotion

· Support EIT Food in the dissemination, scouting and registration of the target

· Translation into other languages must be provided upon request.

· Auxiliary personnel for accreditations and general support.

· Catering (sustainable – not plastic-, suitable for intolerances).

· Video summary and photos of the event.

· Preparation of a comprehensive report on the results, impact, KPIs, including records, database, communication actions and appearances in the media for each event.

For more information, please check the pdf attached.

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