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Call for participant to support implementation of ScaleUp Regenerative Agriculture during the period 2024-2026

EIT Food North & East
North east Region
Deadline: 25 February 2024
3 days left!

About the call

ScaleUp Regenerative Agriculture is a programme aiming to support farmers in Central and Eastern Europe learn about and transition to more sustainable methods of agriculture. In 2024 – 2026, we would like to provide training sessions, public events, farmer networking, individual advisory and long-term soil monitoring to track the progress toward regenerative agriculture in one of the countries listed below.

Eligible ogranisations are: 

  • Legal persons, such as business enterprise, higher education institute, public research organisation, farmers association, agricultural advisory, non-governmental organisation, other
  • Operating in Estonia, Latvia, Lithuania, Romania, or in Serbia
  • Able to sign a subcontracting agreement with EIT Food,
  • Able to organise the Programme activities during the period 2024-2026.

Benefits for selected organisations:

  • Ability to benefit from the collaboration with EIT Food and the EIT community;
  • Agreement with net funding of up to 60 000€ annually to cover the eligible costs of ScaleUp Regenerative Agriculture Programme’s planning and organisation as specified in this call;
  • Knowledge and organisational support of EIT Food in organising and implementing the actions.

Application Submission

Interested and eligible organisations are invited to submit their applications by 25 February 2024, 23:59 pm CEST, using the attached  Application Form (documents can be downloaded below). 

All applications must be emailed in English to the following address within the deadline mentioned above:

Subject line: EIT Food ScaleUp Regenerative Agriculture Programme Application 2024


Q&A session

EIT Food will organise an information session on the Call:

· February 1st, 2024, 10.00-11.00 CET.

You can download the presentation from the session below.

Frequently Asked Questions  

Should farmers participating in the Programme be local farmers or should they be international farmers?

Farmers participating in the Programme should have a farm ownership certificate in the country where they apply to attend the Programme. For example, if the Programme is conducted in Lithuania, only farmers who have a farm in Lithuania can take part in it. All activities are conducted in the local language. We do not require farmers to speak English to enter the Programme.

Regarding the public event, should it be a separate event, or can it be a part of a bigger agricultural event?

The event can be organised by the Implementing Participant or can be part of a larger agricultural event such a fair trade or a conference. In the first case, the Organisation is to cover all the logistics cost incl. cost of catering, venue rental, speakers' fees, etc for an event of at least 30 participants. In the case of a participation at an external event, the Implementing Participant should participate and cover all the associated costs of a panel discussion with at least a trainer and a farmer, participants of EIT Food ScaleUp Regenerative Agriculture Programme and an info booth about EIT Food ScaleUp Regenerative Agriculture Programme in order to increase the brand visibility.

What does the project financing look like, is it the same every year? What about prepayment?

The funding in 2024 is up to €50,000 incl. VAT for Programme Activities. The funding in 2025 is up to €55,000 incl. VAT for Programme Activities. The funding in 2026 is up to €60,000 incl. VAT for the Programme Activities.  

Payments for each year will be made in three tranches: the first tranche in the amount of 30% of the annual remuneration will be payable within 30 days after sending the deliverables described in Stages 1 and 2, the second tranche in the amount of 50% of the annual remuneration will be payable within 30 days after sending the deliverables described in Stages 3 and 4, the third tranche in the amount of 20% of the annual remuneration will be payable within 30 days after sending the deliverables described in Stages 5 and 6. 

The weight of the individual stages of the Programme implementation is as follows: 

Stage 1 - Planning  - 5% of the yearly total funding 

Stage 2 - Farmer Training Session - 25% of the yearly total funding 

Stage 3 - Farmer advisory and networking - 35% of the yearly total funding 

Stage 4 – One public event - 15% of the yearly total funding 

Stage 5 - Communication of the Project - 15% of the yearly total funding 

Stage 6 - Internal coordination within the EIT Food Programme team – 5% of the yearly total funding 

Payments are linked to meeting the agreed deliverables indicated in stages 1 to 6. If the Selected Organisation does not fulfill the specific stage of the Programme (deliverables from Stage 1 to Stage 6), the funding is reduced by the percentage of an amount indicated above. 

Is it payments like at the Horizons project? Where will you receive labor costs for traveling if needed etc.?

Yes. All costs need to comply with Horizon Europe regulations regarding the eligibility of expenses. Please refer to Article 6 of the Model Grant Agreement and the Annotated Model Grant Agreement.

Is the PIC number a generic number that the organization uses for Horizon Europe projects or is it a special number specific to EIT Food?

The PIC number is a nine-digit number that the European Union assigns on request to legal entities wishing to apply for EU grants (e.g. for Horizon Europe).

Before submitting your proposal to EIT Food all involved applicants need to register their Organisation on the EU Participant Portal following this link: you obtain the PIC number (Participant Identification Code).

If your Organisation has already participated in projects funded by the EU before and has its PIC number validated, you can proceed with your application using this PIC number.

Is it possible to apply as a consortium?

No, it is not possible to apply as a consortium. The present request for Implementing Participants is launched by EIT Food to select an individual Organisation having the status of a legal entity operating in the target country.

Is there a need for proof that the invited farmers are indeed farmers?

Yes. The Selected Organisation in Stage 2 of the Workplan is asked to verify the farm ownership or farm employment status of each farmers invited to join the Farmer Training Session.

Are you planning to finance one Organisation, one country?

EIT Food will select just one Organisation out of five targeted countries (Estonia, Latvia, Lithuania, Romania or Serbia).

What farmer data will be shared on the data platform? Do you already have an idea how the data can be reused and aggregated? Is there any privacy policy regarding data?

EIT Food takes data privacy very seriously and has a full data privacy policy regarding the data platform. We have a GDPR policy in place and we handle the data with the highest level of security. The data coming from farms is for EIT Food use only, for the sake of aggregating the numbers, creating statistics and recommendations for designing other activities supporting the development of regenerative agriculture in Europe.

EIT Food collects the data such as farm address, and size, crops, practices that were applied, and all other aspects that you are asked to fill in for the farm visit and annual reports that come as Appendices 3 and 5.

What kind of farms (small or big ones) could participate in the Farmer Training Session?

The size of the farm is one of the criteria for the selection of farmers for both training and advisory. However, this is not the only one. Please see response to question 11 for more details.

Are there any criteria for selecting farmers for the Farmer Training Sessions and Advisory Programme?

Criteria for Farmer Training Session:

Each farmer should be verified by the Selected Organisation of farm ownership or farm employment status.

In the registration form for the Farmer Training session, farmers are asked to provide information on the farm area, farming system, type of production, plant varieties and their area, number and species of animals on the farm, familiarity with regenerative agriculture concept, application of specific regenerative practices, previous difficulties in running the farm, motivation to take part in the training, and expectations regarding the training. Additional requirements is gender balance in the overall Farmer Training Session Participants, with at least 20 % of female participants.  

Criteria for Advisory Programme:

Farm total area, engagement in the discussion during the Farmer Training Session, network of farmers incl. membership in farmers associations, or social media activity, livestock production, gender balance, motivation to transition to regenerative farming from the individual assessment test at the end of the Farmer Training Session.

Should all experts participating in the programme be employees of the organization?

No. It is possible to hire external experts who will be most relevant to a specific topic during a Farmer Training Session or a Public event.

In the application form, applicants should provide details of 2-4 experts – trainers/advisors for regenerative farming.

How long should the responses to questions in the Application Form be? Is there a maximum number of characters? Is it possible to attach photos, links or attachments?

Only question number A11 is limited to 2000 words, other questions are not limited in the number of characters. Although, brief responses to questions are preferred.

The Application Form does not allow attaching photos or attachments. Links should only be provided to the applicant organisation's website (question nr A12) and social media (question A12).

Can farmers who have already started implementing regenerative practices take part in the 3-year Advisory Programme? Or farmers who just want to start a transition to regenerative agriculture? And when the advisory should start in the first year?

The Advisory Programme is open to both farmers who have already started implementing some regenerative practices and those that just want to start a transition.

In the first year, The Selected Organisation will start working with six farmers on their holistic action plans to plan the farm transition together with the farmer. The soil sampling, the first spring visit and recommendations made for each farm should take place by mid-year, so the new practices can be implemented after harvest in the first year of transition.

Is the Programme for 3 years?

Yes, it is.

Is it necessary to become an EIT partner to apply for this project?

This is not a requirement to be a partner of EIT Food in order to implement EIT Food Regenerative Agriculture Programme.

When is the project scheduled to begin, and what is the first deadline? Is it required to consult with farmers as early as this spring?

All the deadlines are described in the Call under the Workplan section. The first deadline is Stage 1 Planning - 31 March 2024, and the second is Stage 2 Farmer Training - 30 April 2024.

As I understand, the project duration is four years. In the first year, we need to consult with six farmers, twelve in the second year, and eighteen in the third. What are the expectations for the fourth year?

The Programme duration to be implemented under this Call is three years, which is 2024-2026. And indeed, the number of farmers to be advised is as you elaborated above, 6 in 2024, 12 in 2025, and 18 in 2026.

What type of report is required after the consultations with farmers?

Appendix 3, Farm Visit Report for each visit and additionally an Annual report as per Appendix 5 once per year

What should be included following the individual two-hour sessions we conduct with them during the spring and fall seasons? Should these sessions be presentation-style, Q&A, or free-form?

Selected Organisation must visit the farm of each Advisory Participant at least twice a year and stay in contact via telephone and email when needed. The length of the individual consultation is not limited to two hours, anywhere in the Workplan.

We believe we are a strong candidate for this project, as we were among the pioneers of regenerative farming over a decade ago and possess the necessary competencies, team, and network. However, it appears you are seeking a training-oriented company, emphasising expertise in conducting specialised training for farmers. How should we address this discrepancy, given our lack of a dedicated training team, despite our relevant knowledge and committed team? Could EIT guide on this issue?

This EIT Food ScaleUp Regenerative Agriculture Programme Implementing Participant Call has the objective of recruiting farmer training and advisory organisations. There are six selection criteria described in the Call. One of selection criteria is experience in training and advising farmers, including details of 2-4 experts – trainers/advisors for regenerative farming. Please read carefully other selection criteria. EIT Food does not have other means than to support the new Implementing Participant financially during the duration of the project.

Am I required to fill out only the Word document and send you a signed copy via the link provided below?

All applications must be emailed in English to e-mail: within the deadline of 25 February 2024, 23:59 PM. Subject line: EIT Food ScaleUp Regenerative Agriculture Programme Application 2024 using the “EIT Food ScaleUp Regenerative Agriculture Programme Application Form”.

The full application will consist of the form in MS Word format and in PDF format.

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